Quotation field matching
This page explains how Industrial Chemical Sourcing organizes an industrial chemical distributor request so assay, packaging, documents and delivered costs can be compared. The work is coordination: we do not operate a plant, approve a shipment or rate factories.
Start from the chemical identity you already decided on the inquiry options. If form or concentration is still open, keep it visible rather than letting a brochure fill the gap. A supplier may propose a different carrier, stabilizer or pack; that alternative stays on its own line until your technical buyer accepts it.
An industrial chemical distributor quote is useful only when identity, assay method, package net content, document revision dates and delivered-scope exclusions sit on one sheet. If any of those fields is blank, we leave it blank and ask again; we do not copy a neighboring product SDS, a typical TDS value or a family UN number to make the sheet look complete.
Chemical name, CAS number if known, physical form, requested assay or purity, concentration, moisture, chlorides, iron or other trace metals, and particle size when a solid is quoted. Density, viscosity and pH belong only when a liquor, solution or diluted sample is actually being quoted.
Net quantity with an unambiguous unit such as kilograms, metric tons, liters, drums or IBCs, sample versus production lot, requested window, and whether staggered deliveries are acceptable. MOQ, production slot and lead time remain supplier answers, not website promises.
Current safety data sheet, technical data sheet, certificate of analysis format, and any TSCA, REACH, GMP or ISO quality-system statement the buyer wants the supplier to address for this product only.
US destination, packaging, labeling language, Incoterm, freight inclusion, duties and excluded services. Compare total procurement scope, not an isolated ex-works number against a delivered number.
Limitations we keep explicit: this desk cannot substitute a missing SDS, cannot translate one UN number into another concentration, and cannot treat a related-grade CoA as evidence for the quoted lot. Qualified EHS and quality teams decide acceptance after they see the files.
Ask for issue date and product identifier. A dilute solution SDS does not cover a concentrated technical grade. Handling, storage temperature and first-aid statements follow that file, not a generic webpage.
Typical TDS fields for this family include assay, density or particle size, appearance and suggested storage. Treat typical values as discussion points until the CoA for the offered lot is available.
Agree the analytes in advance: assay, moisture, key ions, flash point if relevant and any process-critical impurities. A CoA that omits a requested analyte is an open item, not a pass.
No. Packing group and UN number come from the exact SDS and destination rules. Carrier acceptance is separate from a factory quotation.
List the unresolved assay, moisture, pack net fill and SDS revision. Optional budget and supplier preference can be included; they do not rank factories. After the brief is readable, we can request factory quotes.